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National Association of Air Traffic Specialists
Aviation Safety is Our Business

NAATS NEWS, March/April 2000


Table of Contents

  1. From The President
  2. Congressional Update
  3. OASIS Update
  4. DC Data Dump>
  5. FEHB Premium Conversion
  6. Air Traffic Procedures Advisory Committee (ATPAC)
  7. Safety and Health Updates
  8. ATCSAC/NAV Canada Agreement Signed
  9. Financial Planning Errors
  10. Regional Supplements

NEWSLETTER E-MAIL ADDRESS:

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This issue of NAATS News represents a new approach to diseminating the Newsletter - We are providing a Word Formatted version online for downloading and priniting:

Plain DOC version         ZIPped Version

Please bear with us as we try to work out the bugs. Of course any and all comments are welcome.

-=John - Webmaster=-


 

From The President

by Wally Pike
NAATS President

 

 

Portions of this article have been distributed to the facilities via the email update. If you’re not receiving the email update please contact your regional representatives.

      One of the areas we need to improve is in member grievance processing and arbitration. Management continues to violate our contract at all levels and it's no secret that we're only arbitrating one or two grievances a year at most. An added problem is that we don't process grievances nationally as promptly and aggressively as we should. To correct this, the Board recently authorized the hiring of a full time labor relations specialist. Acting Executive Director Arthur Fox and I have been interviewing applicants for the past few weeks and a decision will be made shortly. Of course we can still contract with Mike Doring for his services, as necessary. 

      We already have another addition to our office staff, Beronica Carrillo, our new Administrative Assistant. Beronica will replace Terry Petlowany, who will leave this summer.  

      We will be posting all of our Memoranda of Agreement (MOUs) on the NAATS web page shortly. This will ensure that you can view or print a copy of any MOU anytime you need it. I want to extend my thanks to OASIS Rep Jeff Barnes and AK Regional Director Mark Boberick for their help on this.  

      Thanks also to ATX Liaison Kate Breen and WP Regional Director Ward Simpson for their help in preparing our response to the White House on partnership. The response chronicles the suspension of our participation in NFP. You can view the document on our web page.  

      I've received a request to identify the various offices and routing symbols at FAA Headquarters. The highest authority in the FAA is Administrator Jane Garvey (AOA-1). Next is Deputy Administrator Monte Belger (ADA-1). In our line of business (LOB) the next authority is Associate Administrator for Air Traffic Services Steve Brown (ATS-1). Then comes the Director of Air Traffic Ron Morgan (AT-1). Hope this helps. 

      I've now talked with Monte Belger, Steve Brown and Ron Morgan about our pay negotiations in June and our desire to come to agreement. I'm working particularly closely with Steve Brown to ensure we set the stage properly to accomplish our goal. I think it's fair to say that we're both optimistic at this point.  

      I'm now participating on the Air 21 Administrator's Work Group and we're on schedule to have a report for the President by the middle of this month. We had our third meeting on April 13 and I proposed including the General Aviation Summit recommendations into our report. I'm also staying involved with the Spring 2000 Initiative and the possible opportunities for our bargaining unit. I'll give you more details on these as they develop. 

      NAATS Congressional Representative Hal Gross and I have finalized my testimony for the hearings this month and it's posted it on the web page. We'll concentrate on the staffing and equipment issues and lobby the individual congressional representatives on our pay negotiations. 

      Please note -- the National Meeting location has been changed. We will now be meeting in San Diego at the Handlery Hotel and Resort Hotel. The dates remain the same, November 15 and 16. Thanks to ATP Liaison Donna Holmes and WP Regional Director Ward Simpson for their help in this matter.

 Following received from our web master John Dibble:

The NAATS Newsletter is available on the web page for viewing, downloading and/or printing. To get the best-printed results, you can print directly from your browser by selecting <File> then <Print> on the menu bar.

To download the newsletter to view later in another browser, select <File> then <Save As> and direct it to be saved on a floppy disk that you can view on any computer with a browser, whether or not you have internet access, by clicking on the .HTM file.

Wally

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Congerssional Update

Hal Gross Legislative Consultant

NAATS Supports FAA FY01 Budget Request

      In testimony submitted this week to Chairman Frank Wolf’s House Transportation Appropriations Subcommittee, NAATS President Wally Pike strongly supported the FAA’s budget request for full funding of OASIS, one of several multi-year fixed asset projects which are part of an on-going attempt to improve cost and performance of agency procurement. 

      Noting the FAA’s previous “foot-dragging,” Wally testified that the agency finally seems committed to the OASIS program, which when installed will be substantially improved.  First installation of the improved OASIS technology is now scheduled for Seattle in June 2002, although expectations are that the installation will actually be ahead of schedule.  After the technology is installed, tested, and accepted, installation at other sites will follow. 

      NAATS also strongly supported the Administration’s request for funds to upgrade and improve Flight Service facilities “to provide the level of service required by users to meet current and future operations requirements.” 

      A third area of NAATS’ concurrence with the Administration’s budget request is for $6 million in FY2001 and $39.4 million in the future for Flight Service Station switch modernization. 

      As to personnel issues, Wally’s testimony noted with pleasure the omission of last year’s “ill-considered and dangerous” proposed cut of ninety (90) Flight Service controllers from this year’s budget request – which Congress soundly rejected last year.  He again called for restoring and maintaining the number of Flight Service controllers at 2,650 and singled out De Ridder AFSS, Louisiana; San Angelo AFSS, Texas; Greenwood AFSS, Mississippi; and Oakland AFSS, California as having “especially critical shortages of controllers.” 

      Focusing on the bottleneck created by the limits in training slots at the Mike Monroney Aeronautical Center, Wally proposed double-tracking the training course, with a second set of classes to be run at night. 

      The full text of Wally’s testimony is available at NAATS’ website. 

      The suggestion for double-tracking at the training site follows on a conversation I had recently with Secretary of Transportation Rodney Slater at a fundraiser for Rep. David Bonior (D-MI).  We talked about the bottleneck in getting new controller trainees on line.  The Secretary agreed to look carefully at the situation.  I followed up on the conversation with a letter including Wally’s Transportation testimony and making the double-tracking suggestion to the Secretary.

FAA Multi-Year Reauthorization Passes

      Meanwhile, the FAA Reauthorization Bill, originally scheduled to be enacted in 1999, has finally passed both houses of the Congress and been signed by the President.   As you are aware, the FAA’s long-term (three-year) renewal had been held up by a fierce dispute between the House Committee on Transportation and Infrastructure, chaired by Rep. Bud Shuster (R-PA) and the members of the House and Senate Budget and Appropriations subcommittees over whether the full amount of the Airways Trust Fund should be exclusively for Air Transportation purposes. 

      In the meantime, the FAA was permitted to continue by passage of a series of short “continuing resolutions” which, as the Secretary of Transportation noted, made long-term planning very difficult. 

      Shuster had the full support of both the ranking Democrat on the committee, Jim Oberstar (D-MN) and the Aviation Subcommittee Chair Rep. Jimmy Duncan (R-TN) as well as most other members of the Transportation Committee. 

      The principal opponent was Sen. Pete Domenici (R-NM), Chair of the Senate Budget Committee.  NAATS stayed neutral in the power struggle, which helped maintain our good relations with Appropriations Subcommittee Chair Frank Wolf (R-VA) as well as with Reps. Shuster and Oberstar.  Meanwhile, Shuster managed to prevail on all the substantive issues:   use of the trust fund, more generous appropriation for the FAA this year, etc. 

      By the time the dispute ended, Domenici had agreed not to cut the appropriations for the FAA this year, while Shuster had agreed that the trust fund was “subject to appropriations.” 

      The conference report on the reauthorization bill passed the House, 319-105, and the Senate by voice vote.  Most members were pleased that the long power struggle was over – at least for the time being. 

      The testimony submitted to the House Subcommittee marks the beginning of another round of efforts on the Appropriations Bill, which we are supporting, not opposing the Administration’s request.

      That’s it for now.

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OASIS Update

Jeff Barnes, National OASIS Representative

Yes Virginia, there is an OASIS…

      The OASIS still exists even though I know that many, if not all of you doubt that. It is certainly an understandable belief given the interminable delays that continually push the program backwards on the calendar. I can tell you from my vantage point here in headquarters that the people involved in the program are working very hard to advance it as quickly as they can. At times the OASIS program is a bug that’s desperately trying to dodge the Congressional and FAA windshields, but those who are here working on it are sincere in their desire to see a decent system fielded. 

      The new consoles have been installed at the Tech Center and SEA. I’ve seen the ones at the Tech Center and I am pretty impressed. The union still has some issues to clear up via the national I&I that will take place in April. Also, task lighting is an issue that will be addressed separately through the OASIS Human Factors Team. I hope to have someone from SEA report in the newsletter on their impressions of the consoles and the installation process.

      All effort here has been focused on deploying an Initial Daily Use (IDU) system in SEA to go operational in September. A lot must be accomplished by then for it to be a success. We have signed an MOU with the Agency that specifies what must be done to satisfy our requirements for a successful IDU system launch. I have broken down the MOU in another article. The reason the FAA wants to field this system is to demonstrate program progress (In other words, it’s political). With the protection afforded to our specialists by the MOU we are willing to go there. This gives us the additional benefit of running the system through an extended trial by fire. This will give us a better understanding of the practical usability of the system. 

      While most activity at Harris Corporation is focused on the IDU system, there is ongoing work in other parts of the company that applies to the OASIS system. One in particular that I will talk about is in the area of weather graphics, specifically the IFR/MVFR chart. At a meeting at Harris this chart was demonstrated for us. Harris has developed an algorithm that looks at every observation in the Lower 48 at a specified time each hour(for our use, probably H+15). It looks for IFR and MVFR reports and uses an algorithm to draw areas of IFR and MVFR. This product appears superior to the NWS product in several key ways. The demo I saw had found several areas of IFR that were unreported on the NWS chart. Also, the chart is generated each hour using current data, rather than every three hours with data that is old by the time it is distributed. The areas are not as smooth and pretty as the hand drawn ones, and the areas do not extend beyond the coastlines due to lack of offshore reports, but I believe those are minor sacrifices made for major gains. Some minor work remains to be done on this chart to customize it for our use. Also, the program is talking to the NWS at the Academy, and through them to the Aviation Weather Center in Kansas City. They are exploring the possibility of the NWS developing custom charts for us. A lot of work remains to be done before we know what can be done in that area. 

      At the March Board meeting the NAATS Board passed a motion stating their expectation that the FAA would install six OASIS systems in Fiscal Year 2001. The initial reaction of management was that they were okay with installing six more IDU systems in 2001. That was not the intent of the motion. It was to state the expectation by the union that six AFSSs would be made fully operational on OASIS in Fiscal 2001 rather than the June 2002 date that the FAA has set for Seattle to become fully operational. Harris Corporation has said that they expect that software development for the Final Operating Capability system will be complete in February 2002. 

      My continuing goal is to ensure that the program continues moving forward, but not at the expense of the specialists. I hear it as often here as I do from the field… “We do not want another Model One.” I think that is one of the foremost thoughts on the minds of the Union leadership and all the Air Traffic people here at headquarters. To put it in ER terms, the OASIS program is in ICU in guarded condition, but a full recovery is expected.

Rationale for the MOU on the Seattle OASIS

Initial Daily Use (IDU) System

Paragraph One – This paragraph specifies that this MOU only covers the deployment of an IDU system at Seattle. In the MOU the system is called IOC. It is now referred to as IDU because of possible misconceptions that use of the term IOC could create. The change in terminology has no effect on the MOU. 

Section 1 – States that SEA will remain the OASIS keysite. Also defines the requirements for how the system will be used in relation to the M1FC. A changeover back to M1FC has to be accomplished within 20 minutes, and can’t adversely affect the rest of Seattle’s FSDPS Family. This has to be demonstrated through testing at the Tech Center and on site at Seattle. The reason for this is to minimize impact to our customers in the event that operations have to fall back to the M1FC. 

Section 2 – The OASIS weather graphics are not adequate for specialists’ use at this time. This paragraph requires WSI graphics to be maintained on the positions in Seattle. Facility management and Union will determine which charts in the OASIS weather graphics are adequate for use by the specialists. 

Section 3 – This section was developed by Bill Dolan. He will provide an in depth analysis of it in the next NAATS Newsletter. 

Section 4 – This establishes a requirement for system testing. The key point is the end-to-end testing. Rather than just testing functionality of the system (does this function work…), there will also be testing of position function as a whole. This will help in developing procedures for the various positions, and will help identify any shortcomings in overall position management. 

Section 5 – This establishes a team with representatives of management and union at both the national and local level. The purpose of the team is to observe all testing and evaluation leading toward the system going operational with the intent of making the final go/no go decision for the system. If the team cannot reach an agreement there is a provision for agreement to be made at the national level. Everyone agrees that the system will not go operational until an agreement by the team or on the national level has been reached. 

Section 6 – This is one of the most important sections for us. It establishes strong protection for the Seattle specialists by enabling the union at the national level to shut down the OASIS system if we have reasonable belief that the system is not operationally suitable. The shut down has to be related to the performance of the OASIS system. The union will be able to do this at any time until the In Service Decision of the fully operational system. Tying it directly to system performance gives management a comfort level because the union will not be shutting the system down for political reasons unrelated to the system itself. 

Section 7 – If for any reason it is decided to shut down the system the union and management will investigate what caused the shut down and what needs to be done to return to OASIS operations. 

Section 8 – This was put in to make sure no one cut any corners to rush into operation too quick. 

Section 9 – Due to changes in the consoles from what was originally presented to the OASIS Human Factors Team the Team agreement on the consoles was voided. This necessitated scheduling a national I&I bargaining on the new consoles. In order to negate impact on the installation of the new consoles in Seattle it was agreed that they could do local I&I there with the understanding that anything different that resulted from the national negotiations would be retrofitted to Seattle. 

Section 10 – Standard MOU language. 

Section 11 – Language that allows the Union and Agency to revisit the MOU if events warrant it.

            The primary goal we had while developing this MOU was to protect our specialists in Seattle. We worked diligently to place every protection we could think of within the MOU. We believe we ended up with a good agreement. One that allows the Agency to carry out the IDU system deployment they desires while protecting our specialists from having to use grossly inadequate equipment and/or without training adequate to the duties they are expected to carry out. A key part of the success of this agreement on the Union side is to keep communications open and clear between the Union at the local and national levels. As OASIS national Representative that will be my primary goal throughout the use of the IDU system.

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DC Data Dump 

Donna Holmes ATP Liaison
202-267-9166
Dan Petlowany ARS Liaison
202-493-0174
Kate Breen ATX Liaison
202-267-8028
Nancy Batye ARR Liaison
202-366-4381

ATP UPDATE

Donna Holmes, ATP Liaison

ACD – A follow-on training session to the national workgroup was held in OKC in Feb.  Bill Dolan, Jack Oconnell and I attended for NAATS.  We received an indepth training session on the capabilities of the ACD.  We also had the trainer from BCS review the entire problem reports that were generated at the national workgroup.  When I returned I received a briefing on the resolutions proposed by AOS to the problem reports.  Jack, Bill and I had a telcon to discuss NAATS position on many of the issues.    A majority of the issues were training and Bill will be working with the Academy to develop a follow-on course.   I will be forwarding a copy of the resolution report to all regional ACD reps that attended the initial workgroup meeting.  If any facilities have not complied with the silent monitoring letter from ATP-1, please forward any problems to me.  There is a solution to manually inhibit the monitor capability in certain phones.

AIS – Our national level field rep is Al Osborne, from MIA IAFSS.  We are still working on flight planning PTR’s as well as looking at expanding the capability of the Notam program that is in use at CXO AFSS>  For those of you that haven’t seen or heard about it check out  www.notam2000.com

NOTAMS – The NOTAM Workgroup continues to be in place.  I was advised that the NAATS reps would not be funded for the April meeting due to lack of travel funds.  I spoke with Jeff Griffith and he assured me they would be funded for this meeting.  The workgroup will be working on procedures for ICAO as well as re-writing the ICAO handbook. 

      There have been some questions regarding the Genot that was distributed last week on Tower Light Notams and the requirement once again to notify FCC.  This came about due to AOPA addressing the issue of what happens when a self-canceling notam goes out of the system and the tower light is still out.   Legal and Airspace got involved and it was decided that  the Agency has the legal responsibility to notify the FCC.  This change has not yet been bargained with NAATS.  ATP is looking at ways to do this automatically through the central Notam office.  

OASIS CONSOLES – A final list of # of consoles has been compiled in ATP based on negotiated numbers from all local facilities.  After receiving the list there were several facilities that the numbers seemed excessive in comparison to staffing levels (authorized not actual)  The Oasis program office requested we revalidate some of these numbers.   Wally has agreed to ATP/NAATS going back to revalidate the numbers.  Hopefully we will be getting in touch with the facilities within the next month.

THE OASIS MOU TO IMPLEMENT IN SEATTLE IN SEPT. 2000 HAS BEEN SIGNED

RAIS – Remote Airport Information Service- A test will be taking place at GRB, LOU, and JBR starting mid to late summer.  This service will enable us to provide traffic advisory information at remote locations.   As we all are aware there are many staffing issue that impact taking on an additional workload, however at the present there is a private corporation that has also been approved to do a local airport advisory service at 2 airports as a test.  This is supposed to be at no cost to the government.  NAATS has strongly opposed this proposal.  Airport Advisory service has always been a function of flight service and we would like it to remain as such.  Please support this test and the improved service for the General Aviation pilot.  If this test is a success the next step is to get Local Airport Advisory Service re-implemented at airports that use to have the service as well as provide additional airports with RAIS. 

GA  SUMMIT – A follow-on meeting is scheduled in DC for May 2nd-5th.  All participants will review action plans, based on the recommendations from previous meetings.  The ICAO workgroup will be coming in early and working Mon. and Tues morning to clarify their recommendations and propose an action plan.

CONSTIUTIONAL AMENDMENTS – The Board of Directors have voted to propose the constitutional amendments, as explained in Feb NAATS News, to the membership for ratification.   The next step in the process is to publish the pros and cons in the NAATS newsletter prior to a vote.  Please read the information so you can make an informed vote.  If you have any questions feel free to contact me at 202-267-9166.

DF – A telcon was held last week ref DF's.  About a year ago NAATS got together with the Agency and AOPA and contacted all interested parties regarding DF sites. A list was developed for continued service and those that could be shut down.  This list was negotiated at the National Level by Bill Dolan and coordinated through all the Regional Directors.  The Regional offices have now been tasked to come up with a plan on the order in which to close DF sites on the shut down list. The regional offices have been instructed to work with the NAATS Regional Directors to develop this plan.

      It is not the intent to re-negotiate the list only the shutdown plan. In order to get a site that is slated for closure to remain in continued service, a operational study would need to be completed by that region with documented proof as to why it should remain open. That study would then be forwarded to the National level for review.

ATX UPDATE

Kate Breen, ATX Liaison

Training – Due to a 2.7 million-dollar short fall the FAA has dismissed 28 OU employees as of 3/14/00.  As of right now the classes that have been canceled do not effect the NAATS Bargaining Unit for initial hires; the air traffic initial training and flight service classes are still being conducted. An example of the classes canceled: Airspace and Procedures, Terminal Basic Radar Training, Traffic Management Coordinator, Facility Training Administration, Quality Assurance Program Administration and a few others.

Budget – So, speaking of budget problems, here is something that will make you shake your head!!  I'll try to be as politically correct as possible, for those of you who know me you know its not easy!!!!   So we keep hearing no money for raises, training, etc.etc.etc.  Well "WE" have money to send Ms. Garvey's Asst. Monte Belger, Ron Morgan head of Air Traffic and their entourage on a country wide tour to visit every Center out there.  Why you might ask?  Well to the best of my knowledge it's a feel good coddle the controllers that are making over 6 figures to do a good job this summer and cut down on delays.  I would think they should be talking to a higher authority seeing most of the air traffic delays are caused by weather!!!  But I am just another person with one of those things called an opinion, so take it for what its worth!!!

Staffing – The numbers are in for February and we picked up 8 2152's in the station from January totaling 2236.  There are 4 more supes for a total of 303, the Other Than Controller Work Force stayed the same at 357 and the FSDPS's picked up 2 2152s for a total of 99.  Mark (Alaskan Reg. Dir.) asked me to get the numbers on 2152s eligible for retirement and here they are!  This data is from 10/99:

  CURRENTLY 2000 2001
2152's STATION 216 70 79
2152's FSDPS 19 5 6
Managers 40 9 11
Operations Sups 41 10 21

      I asked Eli to attach a copy of a broadcast message regarding FEHB Premium Conversion Plan and Flexible Spending Plans.  It is something that you'll be hearing more about in the future and should put a few extra bucks in your pockets.  I hope the current information on the conversion/spending plans and the past information on the laser vision correction was at the very least informative to our dues paying membership.   Unfortunately I have no control over the important things to members like money and staffing, so you'll have to settle for what I can give!! Okay, okay, so maybe it's useless to some, but other folks might use it!!    

ARS UPDATE

Dan Petlowany, ARS Liaison

ASOS v2.6 UPGRADE – The FAA is undergoing a hardware and software upgrade to the Automated Surface Observing System (ASOS).  This upgrade allows the ASOS to report thunderstorms via information received from the National Lightning Detection Network (NLDN).  Some important facts about the thunderstorm reporting capability of ASOS are: 

1.  The NLDN only detects cloud-to-ground lightning. 

2.  The NLDN only detects 90% of all cloud-to-ground lightning strikes. 

3.  Estimates of the percentage of cloud-to-ground lightning strikes range from 10% to 40% of ALL occurrences of lightning. 

4.  The location of a cloud-to-ground lightning strike is not necessarily at the center of a thunderstorm. 

5.  The ASOS will NOT generate a SPECI when a thunderstorm becomes a thunderstorm in the vicinity or vice versa.  This problem is expected to be fixed in a future software release. 

6.      Not all ASOSs are connected to the NLDN.  NWS ASOSs will NOT have thunderstorm reporting capability, except 26 sites that have their own antennas. 

The AFSS VOICE SWITCH (AFSSVS) – This program, in existence since the Terry Lankford days as our ARS Liaison, is designed to replace the Litton and Denro ICSS equipment at our facilities.  The final requirements document is nearing completion and the program goes to the Joint Resources Council in May for funding approval or denial.   The main enhancements of the AFSSVS include the capability to transfer radios and land-lines from one AFSS to another (a necessary precursor to part-timing) and installing Touch Entry Displays (TEDs) at all of our positions.  I have been working with the Tech Center in Atlantic City to develop a prototype graphical user interface to demonstrate how we will access radios and land-lines using a TED.  I hope that this demo will be available to the field for comments. 

GENERAL AVIATION JOINT SAFETY IMPLEMENTATION TEAM (GA JSIT) – This was a group of FAA employees and General Aviation alphabet groups designed to provide the FAA with recommendations on how to improve GA safety.  A number of the recommendations greatly benefit Flight Service, including Aircraft Situational Display (ASD) and improved training.  Unfortunately, FAA management seems to push back on the recommendations to benefit Flight Service.  The group has completed the report and it is now up to the FAA to deliver on the recommendations.

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FEHB Premium Conversion 

Broadcast Message Box at AWA-Central

      The Office of Personnel Management has notified agencies that it will soon issue new rules that will permit employees of all Executive Branch agencies to pay their share of enrollment costs under the Federal Employees Health Benefits Program with pre-tax dollars.  The President has directed OPM to promptly issue guidance to agencies and take all necessary action to ensure smooth implementation of this new policy.

      Section 125 of the Internal Revenue Code allows an employer to provide a portion of an employee's salary in benefits rather than cash. Instead of paying a certain amount to an employee as taxable income, the employer uses it to purchase benefits for the employee.  Known as premium conversion, it reduces an employee's taxable income by the amount of health insurance premiums an employee would otherwise have to pay.  This enables the employee to save on Federal income tax, Social Security and Medicare tax and, if applicable, State and local       income taxes.  Similar plans are already available to the majority of employees of private sector employers and State and local governments, Postal Service employees, the Federal Judiciary, and some small Federal agencies. 

      Under the Internal Revenue Code, premium conversion plans are only available to current employees and only affect the portion of insurance premium that employees normally pay.  Federal agencies will continue to be responsible for the Government share of premiums as  provided in the FEHB law.  Participation in premium conversion will be automatic unless employees waive it.

      OPM anticipates that implementation of premium conversion can be completed not later than October 1, 2000.   OPM will prepare instructions for agencies human resource management and payroll offices, materials for employees, and procedures for employees who want to waive participation, prior to the implementation date. Listed below are questions and answers provided by OPM regarding premium conversion.

      Informational materials and further information will be available in all servicing human resource management divisions upon receipt from OPM. OPM will also post information regarding premium conversion on its Internet site: www.OPM.Gov.  Questions regarding FEHB Premium Conversion should be directed to your servicing human resource management division.    


HEALTH INSURANCE PREMIUM CONVERSION

QUESTIONS AND ANSWERS

What is premium conversion and how does it work?

      Premium conversion reduces an employee's taxable income by the amount of his or her insurance premium. As a result, the employee pays less tax. Section 125 of the Internal Revenue Code allows an employer to provide a portion of an employee's salary in benefits rather than cash. Instead of being paid to the employee as taxable income, this amount is used to purchase benefits for the employee. The effect is that the employee's taxable income is reduced. Under a health insurance premium conversion arrangement, an employee's taxable income is reduced by the amount of health insurance premiums withheld from pay. Because taxable income is reduced, the amount of tax the employee must pay is reduced. The employee saves on Federal income tax, Social Security and Medicare tax and, if applicable, State and local income taxes.

How are health insurance premiums taxed now?

      An employee receives salary and then has a withholding from salary to pay the premiums for health insurance. The employee must pay tax on the salary received, that is, the amount received before the health insurance premium is withheld. The employee pays tax on a larger amount of income than he or she receives as take-home pay.

How much does an employee save with premium conversion?

      To determine the amount saved, an employee must determine his or her highest combined tax rate and the total amount of health insurance premiums. If, for example, an employee's combined rate for Federal and local income taxes, Social Security tax and Medicare tax is 35%, and if the employee's annual health insurance premiums total $1,400, the employee's annual reduction in taxes would be $490 (1,400 x .35 = 490).

When will premium conversion begin?

      The Office of Personnel Management expects that the implementation of premium conversion can be completed not later than October 1, 2000.

Will there be an open season to sign up for premium conversion?

      No. Participation in premium conversion will be automatic. Employees will have no forms to fill out, unless they waive participation.

Why would an employee waive premium conversion?

      In the vast majority of cases, employees will want to participate in premium conversion. In a limited number of circumstances, however, it may be to an employee's advantage to waive it. The Internal Revenue Code imposes certain annual limitations that may affect some employees    who expect to change plans during a calendar year. Also, because premium conversion reduces the amount of taxable income, it may also slightly reduce the base on which Social Security benefits are calculated. The Office of Personnel Management's guidance will include a full explanation that will help employees decide whether to participate in premium conversion.

What about employees who already have premium conversion?

      Employees of the United States Postal Service, the Federal Judiciary, the Comptroller of the Currency, the Federal Deposit Insurance Corporation, the Office of Thrift Supervision, and the  Federal Reserve System already have health insurance premium conversion. They are not affected by the President's action to extend premium conversion to other agencies.

Will the Government still pay the same share of my premium?

      Yes. The Government will still pay the same share of premiums as provided in the Federal Employees Health Benefits Act. The premium conversion plan only affects the portion of premiums now paid by employees.

Is this a permanent benefit?

      Yes, but each year employees may decide whether they want to participate for the following year.

Is the plan "Family Friendly?"

      Absolutely. The plan will make health premiums more affordable and will increase employees' take-home pay.

Is this benefit comparable to what the private sector offers to its employees?

      Yes, most large private sector employers, as well as most State and local governments, offer their employees premium conversion plans.

Will this put me in a different grade or step?

      No. Participating in the premium conversion plan will not affect your grade and step. It will only reduce the amount of tax you pay.

Was there a change in tax policy that permitted this recent development?

      No. Section 125 of the Internal Revenue Code already permitted employers to offer premium conversion plans.

Will this pre-tax benefit also apply to retirees, survivors, and former spouses who are receiving civil service benefits?

      No. Under section 125 of the Internal Revenue Code, the tax advantages of a premium conversion plan are only available to current employees.

Can I purchase health benefits outside of the Federal Employees Health Benefits Program with pre-tax dollars?

      No, the tax advantage only applies to premiums for the Federal Employees Health Benefits Program.

Will a premium conversion plan help the Federal Government better manage its human resources?

      The plan will enhance the Federal Government's ability to compete with the private sector in recruiting and retaining qualified employees. Agencies have expressed a strong desire for pre-tax benefits as recruitment and retention tools.

How many Federal employees will now be able to benefit from the tax advantages of a premium conversion plan?

      Approximately 1.6 million Federal employees will now be able to enjoy the tax advantages already enjoyed by almost 1 million employees of the Postal Service and other smaller Federal agencies.

What is a flexible spending account?

            A flexible spending account (FSA) is an arrangement under which an employee elects to have his or her employer place a portion of salary into an account that can be used to reimburse the employee for medical or dependent-care costs. Subject to restrictions in the Internal Revenue Code and Internal Revenue Service regulations, the amounts placed in the account are not subject to taxation at the time they are placed there or at the time they are disbursed from the      account. The agencies mentioned above that now offer health insurance premium conversion also offer FSAs, which are commonly available to private-sector employees and State and local government employees. The Office of Personnel Management is considering the feasibility of extending FSAs and other modern benefit options to all employees in the Executive Branch.

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AIR TRAFFIC PROCEDURES ADVISORY COMMITTEE

Andrea Chay, NAATS Rep.

      We began the 99th meeting of ATPAC at 9 AM, Monday, April 3, 2000 in the Bessie Coleman Conference room at FAA HQ.   Meeting at HQ always gives us the opportunity to see and hear from many people at the highest levels in FAA. We had visits from Maureen (Mo) Woods, AAT-2, Steve Brown, ATS-1, Jeff Griffith, ATP-1, and our administrator Jane Garvey.  She spent 45 minutes with us prior to going to the White House for the signing of the AIR-21 bill by the President. Visit AOPA's website or AVWEB to read just what the AIR-21 bill does for everyone in aviation.

      Maureen Woods discussed various air traffic issues such as the convective forecast tool going into effect this week at the Command Center. She said that surface movement problems, i.e. runway incursions, and the upward trend in ops. errors, particularly in the enroute environment are causes for concern. They hope to mosaic long range radars into the terminal and be able sometime in the future to go to three mile separation, even in the enroute environment, and use RVSM domestically, plus free flight, all to increase efficiency and enhance capacity. So, they will get more airplanes into the air, but it seems to this private pilot there will still be traffic congestion and delays when all these airplanes need to land on the same patches of concrete we now have! 

      Steve Brown discussed NOAA's funding and how it affects us with the GOES satellite program, new weather products and ITWS procurement. He also covered the possibilities of weather displays in the cockpit like FISDL (flight information systems data link). The price is coming down on cockpit weather displays. The EAA Rep. said his was $7500, but now you can get them for as low as $3500. This is a tool that can help the pilot avoid weather, and help us if we can get the same type of technology put into our workplace. Then we, and the pilot, can be looking at the same information, and discuss together a strategy for the airborne pilot to plan a flight path. Have you ever noticed how much easier it is to brief a pilot who is looking at a DTN or similar type radar display while talking to you during a preflight briefing? It will be the same with the airborne pilot.   They will still need our technical expertise to help interpret what they see. This was also the concept of the true interactive briefing that was supposed to be an integral part of OASIS. Steve also covered the  "45 day plan" that has to be back to the White House by April 26th to decrease delays, especially for the busy spring and summer time frame.

      Jeff Griffith spoke about ADS-B, ASDE, and LAHSO.  The new LAHSO order should have been finished March 26th, look for it in about two weeks. The General Aviation Summit, or Renaissance of Flight Service is a high priority for Jeff.  They have an action plan which was completed April 1st. He and Marilyn Jackson-Brame, the FSS Division Manager, will review it, and the next G.A. summit meeting is May 2-4, 2000.

      Jane Garvey was very responsive to our questions.  We expressed concern that FAA has been taking a back seat in the effort for global harmonization, and said we desire FAA to take the lead on the global standardization, rather than acquiescing to what ICAO wants in most situations. It was stressed to Ms. Garvey that NAATS, NATCA, AOPA and the other user groups really need to be involved regarding conversion of flight plans.  We had been involved in the MAPCOG group which was addressing these issues, but it has been over a year since that group met.  We as a group also told Ms. Garvey that the General Aviation Flight Service Summit needs support at the highest levels. There are some good policy changes that can be made which would not require money, but also the equipment needs to be updated now. Ms. Garvey promised to put this topic into the 45 day study for the President, and will be contacting our President, Wally Pike, regarding this. She also reassured us that during the continuing budget battles that the field would not take any more of a hit than any other groups in the FAA, i.e. HQ, Command Center, etc.

      Now, for the AOC's that concern us.  Local NOTAMS not being available to all pilots preflight is the problem. Gary Bobik and Daphne Jefferson from FSS Division briefed us.  Going to ICAO format can solve this, but to deliver local NOTAMS, the entire platform must be changed, like the military has done with their internet program. FAA has received unsolicited proposals from three vendors, which do allow putting out local NOTAMS nationally.  The FAA agrees this needs to be fixed, but they can't get the MONEY for it.  The products are out there, with the platform change, this could be accomplished within one year. And the estimated cost to convert is a little under one million initially for both the hardware and software, then about a million per year to maintain. This could be both an interim and permanent solution; it could be done on a Windows NT platform with Oracle running in the background. Plus, it would take just one PC in each FSS. ATPAC sent a letter to the heads of Airspace, Operations, and Procedures expressing questions and concerns to these three gentlemen, who are supposedly collaborating to develop a final solution for the problems with the current NOTAM system. The letter asks for a time frame in changing to ICAO format, and DUATS accessibility, SUA information availability, and the problem with FDC NOTAM numbering.  Since we now have so many additional FDC NOTAMS, we will exceed the 9999 limit. The letter also restates the concern of unavailability of local NOTAMS, and encourages the use of the DOD type NOTAM system, i.e. don't reinvent the wheel. Also, FAA still has no internet policy, although a draft is out for comment. The AOC remains deferred, we hope to get a response from FAA to our letter at the next meeting. I will be participating in another NOTAM Handbook Rewrite Workgroup meeting next week, which will be dealing mostly about conversion to ICAO format NOTAMS. By the way, WMSCR is at 90% capacity now, and now the new tower light NOTAMS format makes them 46-48% of the NOTAM database!

      Daphne Jefferson from the FSS Division, Meteorological Branch briefed us regarding PIREP collection and dissemination. Ideas included easier methods for center and tower controllers to get PIREPS to FSS for long line dissemination, provide FSS controllers with a display of aircraft position overlaid with weather graphics, a dedicated PIREP broadcast frequency in each terminal area, and educate pilots on quality of information on PIREP submissions.   Also, sharing the airline/general aviation PIREP database was discussed.  An example of this is ACARS data from enroute aircraft being downloaded directly into the FSS and DUATS weather briefing information. At CXO, we would occasionally get an ACARS PIREP come into our system on a B flag. This could be formatted so it would drop in automatically to our data base.  I haven't seen an ACARS PIREP in quite awhile, someone probably "fixed" the problem so we no longer get those B flags. We left the AOC deferred with the recommendation to improve the PIREP collection and dissemination system with a common data base for all NAS users. This will also be discussed at the G.A. Summit in May.

      In conjunction with NBAA, I introduced an AOC regarding 800 telephone number usage problems with cell phones.  We had a case one Saturday of receiving two calls from the St. Louis area from pilots with cell phones requesting weather briefings (calls were not switched!).  I am in Houston.  No problem for weather briefings, but then we received a call from a pilot in the Austin area requesting a clearance. Since Austin is in Houston Center's airspace, we requested the clearance, but by the time we got back to the pilot with the clearance, the cell phone call had dropped out. (How often does that occur?)  When the pilot called back, he got another FSS (probably SJT), who of course did not have the clearance. By this time, the frustrated pilot elected to take off VFR (weather was good).   But when he called Austin Approach, there was confusion over just who had his clearance.  There was no error this time, but we see a real potential for problems in the future.

            When speaking with the STL pilots, we asked if they were based in Houston, and they said no, they and their phones were with local STL cell phone providers.  We investigated with AT & T who stated that when a cell phone user makes an 800 number call, that the call is rerouted to wherever that cell phone's manufacturer is from.  The main problem is when a pilot calls for a clearance.  ATPAC requested FAA investigate whether the new telephone contractor (MCI) has a solution to this problem.  In the discussion, AOPA suggested separate 800 numbers for each AFSS for clearance (and local NOTAMS!)  I suggested for now that pilots either call for clearance on a hard line phone, or be prepared to make a long distance call to the tie-in AFSS. I wanted to check how easily we briefers have access to local numbers for the AFSSs, so I called DCA and naturally got AOO, who had some of their traffic.  I spoke with a briefer to see if the local number is available on position.  It is not available in the M1FC database, but is available in the AFD, IF THERE IS ONE!  This briefer stated AOO had their local line removed, and that only 800 number calls could come through to the recorded lines.   CXO still has a "local briefing line" that a pilot can call long distance and request a clearance when needed.  Apparently, some AFSSs are now only available through 800 numbers for operations purposes.  We are looking into this statement, since when I met with one of our liaison people in HQ, there was doubt that all local lines had been removed from any AFSS. Technology has given us new options, and new problems to solve.  This AOC is deferred for a briefing next meeting.  I would like some feedback from stations where traffic is regularly transferred.  How do you handle clearance requests from outside your center's airspace?  E-mail me at [email protected].

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Safety and Health Updates

Suzanne Pellosmaa. NAATS OSH Rep.

Regional OSHECCOM Committees

Recently, Great Lakes Regional (AGL) Air Traffic Division came out with a cc-mail message addressing the topic of field committee OSHECCOM's and how they are mandated at each AFSS. As the regional NAATS OSH Representative, I sent a safety committee formation package to each AFSS within AGL.  Here at GRB AFSS, we have our committee members selected, we now just need a date set to have our first meeting.  I do hope all our AFSS's across country are also in the process of setting up committees or already have a committee established. If your facility does not have an OSHECCOM and if you do want a copy of the package of information that I sent out addressing the formation of safety committees, please let me know at the earliest convenient time.

OWCP Tele-cons

This past February the OWCP committee did present an OWCP package to the FAA National OSHECCOM.  The package includes the FAA's initiatives and goals reference the President's 2000 Workers Initiative Program.  The National OSHECCOM had basically no input for the committee so the committee is now concentrating on how to implement the OWCP goals.  Two subcommittees have been formed; one addressing safety training and one addressing light duty status and possible alternatives with the main priority of getting the injured worker back to work as quickly as possible.  If anyone has any suggestions for the committee, there is usually a telecom every week or every other week.

Worker's Memorial Day

Mark your calendar for April 28, it celebrates the 29th anniversary of the Occupational Safety & Health Act and it also marks the observance of the 12th annual Worker's Memorial Day.   Worker's Memorial Day, which is sponsored by the AFL-CIO, creates an opportunity for all Americans to pay homage to those men and women who lost their lives or were injured while in the working environment.  Perhaps your facility can help to acknowledge the sacrifices made by those men and women by observing a moment of silence or by showing a way how committed you facility is to improving safety.  Even with stringent standards set by OSHA, unintentional injury deaths still number more than 5,000 annually.  NAATS urges you to take time to remember your fellow co-worker this April 28 and to enjoy good health everyday of the year!

Clinton Administration proposes Funding Increase for OSHA

Fiscal year 2001 calls for an 11.6 percent increase in funding for the OSHA to $426 million from the $381.6 million that Congress appropriated for fiscal year 2000.  The OSHA budget increase will help with its outreach programs such as compliance assistance to employees and the training of both employers and workers and the hiring of 35 additional Compliance Assistance Specialists.

Twisters/Tornadoes

One of nature's most devastating and unpredictable occurrences, tornado's strike with little warning with the latest destruction happening in the Ft. Worth, Texas area.  Each year tornado's inflict more damage in the U.S. than any other natural disaster.  Luckily, this latest tornado did not do more damage than it did considering the time of the day that it occurred – rush hour traffic.  In light of such catastrophic potential, every agency in a tornado prone area needs to develop and implement a comprehensive emergency response plan. The plan should assist in the protection of life and property by preparing the occupants of a facility with a plan of action and with recommendations that will improve the readiness of the facility in the event of a tornado.  Once a tornado watch is announced, indicating conditions favorable in the area for a tornado to form, monitoring activities need to continue. Employees can receive training from the National Weather Service to become certified weather spotters. They should also be equipped to quickly communicate a tornado or funnel cloud citing to the manager or their designee.  Once notified that the facility is threatened, i.e., a tornado has been spotted, the (safety) manager should take appropriate actions. Assigned personnel should also sweep the area, ensuring all employees have heard the announcement.  A shutdown of operations may need to occur if a tornado is sited. These operations or functions should be decided upon in advance and be part of the tornado emergency plan.

It is important for employees to know that during a tornado, there is no such thing as a completely "safe” area but some areas within a building are safer than others.  These areas need to be determined as part of emergency planning by an architect or engineer. In general, interior first floor rooms that are windowless, with load bearing walls and short roof spans are best. Examples may include restrooms, closets, or interior hallways. Any area below ground, such as a basement is considered safe.

It is advisable to post tornado procedures indicating the areas employees can proceed to, you may want to include them with the posted evacuation plan.  Designated employees should be trained to:

      assist handicapped individuals to the designated safe areas

      conduct "searches" by visually sweeping hallways, etc. to ensure all employees have proceeded to the designated area

      shut-off utility services-gas, electric, water... 

Practice makes efficient and simulated drills will ensure that every employee in the facility is familiar with the procedures so that the plan can be effective. During tornado season, rule of thumb is monthly simulated tornado drills.  Employees must also be medically prepared to handle the after math of a tornado and it is recommended that key employees be trained in first aid and CPR. The key to an effective tornado plan is to continuously critique, revise, and annually test the emergency response plan for the facility. 

Health Gram

Tea Time can be Healthy. The results of a Dutch study report that women who drink tea have considerably less severe artery disease than others. Consumption of only two cups a day was linked to a nearly 50% reduction in serious artery disease; women who drank four cups a day realized a 70% reduction. The study conclusions related only to serious diseases and proved true only for women. Scientists deducted that flavonoids, antioxidants found in tea, could be responsible for the good news.

NOTE:  The above safety clips on the tornadoes, health gram and OSHA updates, information was derived from the National Safety Council's safety magazine.

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ATCSAC/NAV Canada Sign New Collective Agreement April 4th, 2000

Highlights of the new Canadian Flight Service Agreement:

      13.64% Cumulative Wage Increase in 3-Year Deal – This is the largest wage increase for a Canadian union without giving up a single concession.

      Flight Information Centers – NAV Canada has agreed for the life of the Collective Agreement that no member will be forced to relocate from their present location.  Also, the new F.I.C. centralization will not close any workplace.   In exchange, the Union will utilize a more co-operative approach to problem-solving relating to the F.I.C.

      Classification Study – The Union and the Company will study the similarity of work functions between the FSS and AI1 and AI2.  It is expected the study will provide the facts to close the wage gap.  This will be the basis of the Union's future demand for equal pay for work of equal value.

      Premiums and Allowances – The AWBS premium, OJI allowances, and Call Back Pay have an increased value of 0.6%

Shift & Weekend Premiums – Have been added to the base salary, making them pensionable.

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10 Greatest Financial Planning Errors and How to Avoid Them

Compliments of FEDweek.com and ArmedForcesNews.com

      The following special report can save you money, make you money and keep you from making serious financial mistakes. Please print this report out and pass it around. Everyone will benefit from it.

1. Misusing Credit

Today, lenders send out mass mailings of "pre-approved" credit cards. Many people find it very tempting to buy everything with plastic and plan to pay later. Unfortunately, some people overspend and run up enormous balances on their credit cards. Forced to pay nondeductible interest at 18% or more per year, consumers can find themselves in a huge hole. How can you avoid this catastrophe?

      Cut down on your spending. Do you really need to spend as much as you do on clothes and restaurant meals and vacation souvenirs?

      Cut up your cards. If you don't have your credit cards, you can't keep on charging. Paying with cash will prevent any problems with overspending and excess debt.

      Make timely payments. If you're not willing to forego the use of credit cards, pay as much as you can, well before the due date. If you don't pay on time your credit rating will suffer and you may find it hard to qualify for a mortgage when you want to buy a house.

      Use a debit card. Today, many bank ATM cards double as debit cards. You can use such cards, just as you'd use a credit card, and the money will come right out of a designated bank account. There are no checks to write later, no worries about debt buildup, and no hassles about credit ratings. (You lose the float, it's true, but bank checking accounts aren't paying much interest these days.)

      Pay off credit card first, before any investments are made. If you're running a balance on a credit card where the interest is 18% per year, every dollar that you use to pay down the balance earns 18%, after tax, risk-free. Why invest in anything else while that option is available? Indeed, before you do anything else, pay down your credit card debt. Use money you have sitting in the bank; if you can effectively earn 18%, after tax, with no risk, by paying off debt, that's better than the return on any bank account. If you own a home, refinance credit card debt with housing-related debt, such as a home equity line of credit. Such interest is probably tax-deductible, no matter how you spend the proceeds, as long as the credit line is secured by a first or second home.

2. Picking the Wrong Mortgage

     The mortgage industry has gone through a quiet revolution, introducing many types of loans and consumer services. Today, mortgages are widely available but you have to know how to choose among the various selections:

     30-year fixed-rate mortgages. They give you security along with the highest interest rates: currently, about 8.3%. A fixed-rate mortgage is a form of insurance against future interest-rate increases so you shouldn't pay for it if you don't need it.

     15-year fixed-rate mortgages. These are fast-payoff mortgages so each monthly payment is higher than the payment under a 30-year mortgage. However, you'll avoid 15 years of interest payments while you pay a lower rate: currently, around 8%.

      Insight: You can take out a 30-year mortgage and pay it off at the same rate as a 15-year mortgage. That way, you can cut back to the 30-year payment, if you have cash flow problems, and not jeopardize your credit rating or your home ownership.

      Adjustable-rate mortgages (ARMs).  Such mortgages have a low initial rate but they adjust each year, to reflect the current mortgage environment. Currently, the national average is under 7%. The low initial rate may enable you to qualify for a larger loan. With a good ARM, the interest rate can go up no more than 1% per year and 5% over the life of the loan. If you think you'll be moving in a few years, take an ARM. Why lock yourself into an 8% rate for 15 or 30 years if you can pay 7% initially and then move to another house?

      Hybrid mortgages.  They offer a fixed rate for three, five, seven, or 10 years, after which the rate adjusts every year. Thus, you have some security, knowing that your monthly payment won't increase for a certain number of years, as well as a somewhat lower rate. Choosing a three- or a five-year hybrid mortgage (the most popular forms) probably will shave 0.5% to 0.65% from the 30-year fixed mortgage rate.

      No matter which type of mortgage you prefer, approach a lender about pre-qualification or pre-approval. When you have such a certificate you'll know how much you can afford to pay for a house-and sellers will know that you're good for the purchase price. Your chances of getting the house you want will be greatly enhanced.

      Once you have your mortgage, don't forget about it. If rates drop, you can refinance and take out a new loan at a lower rate. Insight: When you get a mortgage, insist that the loan be structured so that you can refinance easily. That means no credit check will be necessary; all that will need to be done is to re-confirm the value of the house.

      If you want to refinance a loan, spend some time on the Internet. Many financial sites will help you get an idea of the lowest interest rate. For starters, visit www.hsh.com.

3. Investing Without Saving

      The returns produced by the stock market in the 1980s and 1990s have led many people to invest heavily. That's fine, but most financial professionals advise individuals to keep a cash reserve of at least three months' worth of living expenses. With a reserve, you won't have to sell stocks in case an emergency arises and you need cash.

      Fortunately, recent Federal Reserve efforts to cool the economy have boosted the yields on cash equivalents. Three-month Treasury bill yield around 5.75%, money market funds average nearly 5.5%, and three-month bank CDs pay an average of 4.65%; all of these yields are the highest in several years.

      Money market funds. They offer decent yields, penalty-free access to your money, and safety. Only one small money fund has ever stuck investors with a loss of principal, back in 1994, and investors still wound up with 96 cents on the dollar. For current data on money market funds you can visit www.ibcdata.com. If you do most of your investing with one broker or mutual fund company, you might as well use that company's money fund, for convenient investing. Another option is to ask your bank if it offers a money market fund, because keeping your money there may lower fees on your other accounts or allow you to build a valuable relationship.

      Bank certificates of deposit (CDs). These are easy to acquire and virtually risk-free, with the Federal Deposit Insurance Corp. (FDIC) covering bank accounts up to $100,000. If you have bank accounts over$100,000 you might want to spread your money among two or more banks because that's the upper limit for Federal Deposit Insurance. However, if you're going to place a sizable amount of money in CDs, you should put some into one-year certificates, some into two-year certificates, etc.

      That way, you'll have CDs maturing each year in case you need cash; when a CD matures you can put cash in your pocket without paying an early-withdrawal penalty, which can be substantial. If you don't need the cash you'll have the opportunity to reinvest at the highest rates available then.

      Treasury bills. In addition to relatively high yields, T-bills are backed by the federal government so they're extremely safe. The market is liquid so you can sell your T-bills at any time, without an early-withdrawal penalty. (You may take a slight loss of principal if you sell before maturity, though, if interest rates have risen since your purchase.) As an added bonus, the interest you earn is exempt from state and local income tax.

      Under a "Buy Direct" program, you can purchase Treasury securities with a toll-free phone call (800-943-6864) or at the Bureau of Public Debt Web site (www.publicdebt.treas.gov). Your investment will be deducted from a designated bank account so you don't have to bother mailing in forms or checks.

      With the Buy Direct program you pay no fees, other than a $25 annual charge if your account exceeds $100,000. The minimum purchase is$1,000; until recently, minimums were $10,000 for short-term Treasury bills.

4. Saving for College in the Wrong Name

      A college education is just as expensive as it is essential so saving for college is a prime financial goal for most parents. However, problems arise when deciding whether college savings should be done in the child's or a parent's name. Here are some of the issues:

      Tax savings. Putting the money in a child's name seems to make sense because investment income may be taxed to the low-bracket student rather than the high-bracket parent. If you keep money in the name of a child under age 14, there will be no tax due on up to $700 in investment income, in 2000, and only 15% due on the next $700. After age 14 the "kiddie tax" no longer applies so the child can have over $25,000 in taxable income yet still be in the 15% tax bracket.

      Control. Investing in a child's name means that money will belong to the child, perhaps as early as age 18. Today, a family with young children will have to put away a huge amount in order to send those children to big-name schools 10 or 15 years from now. Many people don't want to turn over that much money to their kids.

      Rather than turn over money to children, parents can invest in their own name, giving up some tax savings but retaining control over the funds.

      Financial aid. Investing college money in a parent's name may have another advantage: the way college financial aid forms are set up, money in a child's name counts more than money in a parent's name when it comes to calculating the "expected family contribution." Thus, saving in the parent's name may result in more financial aid.

      Discipline. The benefits of saving in a child's name are psychological as well as financial; putting money into a child's account is very satisfying to a parent. The parent thinks, "That money is for college." Money that's saved in the parent's own name is more likely to be used for other purposes.

      If you prefer to invest for college in your children's name, for tax savings and emotional satisfaction, how can you keep your children from buying a Harley and "doing the Grand Canyon," when they come into their money? Some parents don't tell their kids how much is in those accounts. When the time comes to pay for college a letter can be typed, saying something like, "Please take $10,000 from my account to pay for my college bills." The parent might indicate that the child could sign the letter, in order to get money for college.

5. Being Too Aggressive in Stocks

      The stock market's advance to lofty levels raises inevitable comparisons with the early 1970s, when the "Nifty Fifty" (including Avon, Kodak, and Xerox) dominated the market and eventually fell from favor, causing a 45% drop in the Dow during 1973 and 1974. Will we see a similar stock market swoon? No one can say for sure but prudent investors may want to rein in their exuberance and cut their exposure to future stock shocks.

      Monitor the market. Wary investors need to go beyond the usual indicators such as inflation, interest rates, and price-to-earnings ratios. In addition, study technical as well as fundamental indicators. For example, when the daily newspapers report that the number of stocks reaching their lowest price for the previous 12 months far outnumbers the stocks reaching their highest price, investors should turn cautious.

      Cash in. If the signs point to a correction, one basic move you can make is to sell stocks and park the proceeds in cash equivalents such as bank accounts, money market funds and Treasury bills. You'll receive a positive return, albeit a modest one, and you'll reduce stock market risks.

      Boost your bond holdings. You also can seek a balance between bonds and stocks. The bonds could be weighted towards short-term, high-quality issues (such as Treasuries and investment-grade corporate bonds), which have less risk of losing value due to increasing inflation or economic weakness.

      Select safe stocks. If you decide to trim your equity stake, to protect against a slump in stocks, you still have to decide which stocks to retain and which ones to buy with any new money you're committing to the market. Generally, you should emphasize domestic large-capitalization issues, which are more liquid and thus easier to sell in times of market distress.

       Walk, don't run. One risk reduction strategy that should not be overlooked is an old favorite: dollar-cost averaging. That is, if you get $100,000 from an inheritance or the sale of your home you should not commit the entire amount to the stock market immediately. You could invest when the Dow is at 11,000 only to find the Dow at 10,000 or even 9,000 a month later.

      Instead, park the cash in a money market fund and invest gradually, perhaps each month or each quarter. You might give up some gains if the market keeps rising but you'll be able to buy in at lower prices if the market falls. Thus, dollar-cost averaging sacrifices possible upside in return for downside protection. Playing some defense today may help you survive any near-term stock market losses and increase your score when the market resumes its winning ways.

6. Paying Too Much for Insurance

      You definitely need insurance to protect yourself and your family. However, if you buy all the coverage that agents try to sell you, you may see a huge chunk of your disposable income going for insurance premiums. Here's how to cut back on costs while maintaining necessary protection:

      Self-insure to the greatest degree possible. Bear everyday risks yourself, in order to lower insurance premiums. By raising deductibles and extending waiting periods, you can lower your costs yet still have coverage for true catastrophes. Instead of a $100 or $250 deductible on your auto and your homeowner's insurance, specify a $1,000 deductible. Yes, you'll pay out-of-pocket for broken widows and minor dents but you'll also save 30%-40% every year on your premiums. Moreover, you'll be covered in case of a disaster, which is the real reason for buying insurance. (Don't forget to ask your agent about any discounts available on auto and homeowner's insurance.) Similarly, you might buy a disability insurance policy with a 90-day waiting period instead of a 30-day period. Here, you'll assume responsibility for an extra 60 days of lost income but you'll still be protected in case you're out of work for years. Again, you might save 30% or more in premiums, year after year.

      Think term. When it comes to life insurance, the way to cut costs is to buy term insurance, which is pure insurance protection. For the vast majority of people, term insurance is the best choice. Today, because of competition in the market, you can buy 10-, 15- and 20-year term policies at reasonable prices, especially if you're in good health.

      Take care early. At that point in your life, start to consider long-term care (LTC) insurance. The younger you are when you buy this insurance, the lower the premiums--the late 50s are a good age to buy this coverage. Married couples may want two policies, so some insurers will offer a marital discount of around 10%.

      Even if you buy while in your late 50s, LTC insurance can be pricey, especially for a couple buying two policies. One way to reduce your premiums is through "cost sharing." Suppose a nursing home costs $150 per day in your area. You might decide to buy a policy that pays $120 per day; if you need care you'll pay the balance from other funds. Again, you can save money on LTC insurance by extending the waiting period from 30 days to 90 days, for example, and thus agreeing to cover an additional 60 days of care out of your own pocket.

7. Overpaying Your Taxes

      A few basic tax planning pointers can yield sizable savings, year after year: Make your investments less taxing. Rearrange your portfolio to emphasize potential capital gains (which will be untaxed until you take your profits) rather than interest and dividends (which will be taxed immediately.) If you've been paying substantial taxes because of large capital gains distributions from mutual funds, consider switching funds. Many funds with good records also boast of tax-efficiency, meaning that they seldom make sizable capital gains distributions to shareholders.

      "Roth-ify" your IRA. Contribute to a Roth IRA rather than a regular IRA. You and your spouse can each have a Roth IRA if your AGI is below $160,000. If it's below $150,000, you can each contribute the maximum $2,000. Children can contribute as much as they earn to a Roth IRA, up to $2,000 per year. Generally, Roth IRAs are better than deductible IRAs. With a Roth IRA, you may be able to receive tax-free payouts. With a deductible IRA you'll save a modest amount of tax upfront and owe income tax on every penny withdrawn in the future.

      Beat the deadline. Checks that you write in December (or items that you charge on a credit card) may be deductible on the return you file the following April.

      Mortgage payments. Get your January check in the mail before Christmas so that it will arrive in time for you to get credit for the interest payment this year.

      Property taxes. Finish paying off any taxes due for the first half of the next calendar year.

      Charitable contributions. You can be especially generous knowing that Uncle Sam is picking up part of the tab. Give away appreciated securities rather than cash in order to escape paying tax on capital gains.

      State and local income taxes. If you must pay these taxes by January 15 you might as well pay three weeks early and get a deduction for the prior year. Check with your tax pro first, though, to see if you are at risk of owing the alternative minimum tax.

      Earn tax-free rental income. The "Masters" tax break, supposedly passed to benefit homeowners in Augusta, Georgia, allows you to rent a home for up to 14 days per year without having to declare any taxable income. This chance for tax-free income may be especially appealing if you own a primary residence or a vacation home in a resort area, near a major sporting event, or in a city where college graduation attracts many celebrants.

      Another option: if you run a sideline business (or if your spouse is a business owner) your home can be rented to the company for a retreat or a management meeting. The company can deduct the payment, as long as it's reasonable for the length of the meeting and the time of the year, while you pick up no taxable income.

8. Neglecting to Anticipate Retirement

      Many people are eager to retire but there's a flip side: when you're no longer working you're no longer earning a living. Nevertheless, you probably intend to maintain a comfortable lifestyle in retirement, so the money has to come from somewhere.

      Indeed, one of the main reasons for hiring a financial planner is to find out when it's prudent to retire and how much you should save during your working career. If you plan to spend $40,000 per year, for example, you might be told that a retirement fund of $800,000 will be necessary.  Once the target has been set, the question is how do you get there from here. That is, if you have $150,000 saved up at age 40 and you want to retire with $800,000 at age 58, how much should you invest each year and how do you allocate your investments?

      Avoid a "siege mentality" as you approach retirement age. Some people develop a short-term outlook so they want to convert everything to cash or "safe" investments.

      In truth, few young retirees will live for a short time. According to the IRS, a 60-year-old couple has a joint life expectancy of nearly 30 years-you could be retired longer than you worked.

      Think long term. With a paid-off mortgage, the kids out of college, a retirement plan, Medicare, and Social Security, you may have less need for liquidity during retirement than during your working years. After you stop working your investments will have to work even harder, and that means maintaining a strong commitment to stocks in your portfolio.

      Include inflation in your projections. Savvy pros use a 2.5%-3% inflation rate for forecasting future spending because that's the rate prices climbed during the 990s. In other words, a retiree who spends $40,000 in 2000 will be spending $80,000 in 2025, to maintain the same lifestyle.

      Plan for windfalls. If you expect to sell a big house in the Northeast and retire to a smaller place in Arizona, you may free up a considerable amount of capital that can be used for retirement expenses. You or your spouse may expect an inheritance, which also should be factored into your retirement plans.

      Project a possible need for long-term care. This can be a real wild card: you or your spouse may suffer a stroke and have to spend years in a nursing home.

      Therefore, you should plan to pay premiums for long-term care insurance or to pay for care out of the money you've accumulated.

      Work with a competent advisor so that you truly understand your options. Such an advisor will develop a plan that's calculated to meet your goals, then revise that plan periodically to reflect the results you've achieved in the intervening years.

9. Ignoring the Threat of Incapacity

     Death and taxes may be life's only certainties but gradual deterioration rates a high probability. At some stage in your life you might lose the ability to manage your own affairs. Some bills won't get paid while others get paid twice; you may make unnecessary purchases or fall victim to shady schemes. (Even if you're a long way from such actions, your elderly parents may be susceptible.) Taken to extremes, incapacity could leave you or your parents without heat, light, phone service, or money in the bank. Fortunately, there are steps you can—and should--take now, to help protect against competency.

      Execute a durable power of attorney, empowering a loved one to sign legal documents on your behalf. The power of attorney should be "durable," meaning that it will remain in force even if you become incompetent. In case you're reluctant to give someone else such authority, the power of attorney can be a "springing" power, meaning it will take effect only if you are unable to act on your own behalf.

      Create a revocable trust as a further protection against possible incapacity. Generally, the creator of such a trust (you) acts as trustee, remaining in control of the assets that have been placed in the trust. In case you lose competency, a backup trustee can take over, with no need for a court hearing to appoint a guardian.

      You should name several backup trustees, in case someone can't serve.

      Arrange for most of your income to be deposited directly into a bank account. In addition, you can arrange for recurring bills to be paid automatically. Such steps can reduce the risk of the electricity being turned off for nonpayment, for example. However, it's not possible for every bill to be paid automatically, so other measures may be necessary, such as arranging for some bills to come to a younger relative.

      Move assets into joint ownership. Put your name onto a joint bank account with a grown son or daughter; he or she can write checks if you become incapacitated. Such a tactic is common because it's inexpensive and easy to implement but there also may be negative aspects to joint ownership. In such arrangements, the surviving co-owner always inherits. That is, if you change your brokerage account to joint name, with your son as co-owner, he'll inherit all the securities in that account at your death. Your daughter and other loved ones will be excluded, no matter what it says in your will.

      Thus, joint ownership reduces estate planning flexibility and may create gift tax problems. If you are going to use joint ownership, you may want to restrict it to a checking account that holds a relatively small amount of money.

10. Leaving Your Heirs Unprepared to Inherit

      Chances are, you expect to leave a legacy of peace and prosperity. Unfortunately, the reality may be much different. Stories abound of siblings fighting over a parent's possessions, from great works of art to a few wooden spoons.

      Other problems may arise after your death. Your heirs may fall victim to predators or spend their inheritance foolishly. Valued property, such as real estate, may be mismanaged. In remarriage situations, there may be ill feeling between your surviving spouse and your own children. Such problems probably can't be avoided altogether but they can be alleviated, especially if you anticipate them. The time you take to help your heirs prepare for the future can pay off in a legacy of relative harmony.

      Give your children a reasonable idea of what they can expect to inherit. Go over the numbers with them. Let them know they'll have to build up their own retirement fund rather than rely upon a huge inheritance.

      Name an independent party as the estate's executor. A bank trust department or an independent trust company might be appropriate. Your heirs may not appreciate paying for an executor but if you name a surviving relative as executor the family pressure on that individual may be enormous. What's more, an executor assumes a fiduciary responsibility that may be better left to an institution. One of an executor's roles is to file an estate tax return, pay any estate tax due, and eventually distribute the estate's assets. What happens if the return is later audited and more estate tax is due? The executor is legally responsible and the other heirs may not be willing to give some of their money back to pay the tax. When you name an institution you shift that liability away from a family member.

      Prepare your heirs to handle the assets they'll inherit. Have them meet with your attorney and accountant for an explanation of the tax planning strategies that you're developing, so they can be carried on after your death. If you have a broker or financial planner, your heirs should all meet with this investment advisor for some educational sessions. Otherwise, a carefully constructed portfolio might be sold after your death, then reinvested in a few highly speculative issues or even a fraudulent scheme.

      Create a family limited partnership (FLP), then call a meeting of the partners. Such a meeting likely will be serious and businesslike because it serves the purpose of managing valuable assets held by various family members.

      Draw up a trust to hold your assets after your death. You can place whatever restrictions you think are appropriate on the trust funds. Some of the principal might be distributed when the beneficiaries reach a certain age, some more of the principal five or 10 years later, and so on, in hopes that the trust beneficiaries will become more capable of handling money as they grow older.

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This page was last updated on 22 April 2000